Proposed Open Meeting Amendment

Proposed Change to Powell Valley Electric Cooperative’s By-Laws

Article V, Section 6, Open Meetings

Article V of the By-Laws concerns meetings of the Board of Directors. The proposed change would let members attend board meetings when they want. This would give members access to more information about PVEC’s policies and operations. Also, the change would set aside time for members to make statements at Board meetings. The amendment would not change any other parts of the By-Laws.

Existing language:

None. The proposed change would create a new section to open board meetings for member attendance without affecting existing provisions of the By-Laws.

Proposed language:

“Article V, Section 6. Open Meetings

All meetings of the board of directors, including committee meetings, shall be open to attendance by any member(s), except for executive sessions as allowed by law or written policy. Attendance shall not require request or notice. Meetings shall include a period for statements by members. Any final action, decision or vote on a matter shall be made in an open meeting.

Notwithstanding other provisions for notice in this Article V, members shall be provided written notice of the date, hour and place of all board meetings. The notice of a board meeting shall be posted in places readily accessible to members for at least 72 hours before the scheduled time of the meeting. Such notice shall be posted in a place convenient to the members at each of PVEC’s principal offices and shall be posted prominently on PVEC’s website.

PVEC shall provide a copy of a meeting notice at no cost to a member upon request.

Minutes of board meetings, except for executive sessions as allowed by law or written policy, shall be available to members promptly following meetings, but not later than five (5) business days following each such meeting. PVEC shall post minutes on its website and maintain such postings for a period of at least two years. PVEC shall provide a copy of minutes of any meeting at no cost to a member upon request.

PVEC shall allow audio and video recording, and live streaming of board meetings, except for executive sessions as allowed by law or written policy.