Opt-Out Policy

POWELL VALLEY ELECTRIC COOPERATIVE 

POLICY NO. 100 – 6 A 

Opt-Out Policy 

I. OBJECTIVE 

To provide a means by which to accommodate those members objecting to the  Cooperative’s use of herbicides on the Cooperative’s Rights-of-Way crossing their  lands. 

II. GENERAL 

The Cooperative owns approximately 3,500 hundred miles of primary distribution  and transmission lines serving approximately 1,100 square miles of service area. Its  preferred means of keeping its rights-of-way clear includes the application of  herbicides. Some members object to the use of herbicides and it is the purpose of this  policy to provide them with an alternative, by which (subject to the terms of this  policy) the Landowner(s)/Acting Agent(s) may restrict the Cooperative’s use of  herbicides on a designated portion or all of the Cooperative’s rights-of-way crossing  the Landowner’s property for a given period of time. This alternative policy is called  “opt-out”. 

III. NOTIFICATION 

A. The Cooperative should make a reasonable effort to notify members with active  accounts by: 

1. Publishing a general advance notice in the Cooperative’s Tennessee and Virginia Magazines; and 

2. Printing a specific advance notice to be included with the member’s  electric bill prior to beginning herbicide treatment. 

3. Website 

B. The Cooperative assumes absolutely no responsibility for its failure to notify  Landowner(s) of tracts of land having an active, inactive, or no electric account.  C. The Cooperative shall make available to the Landowner(s)/Acting Agent(s) a list  of the herbicides that it plans to use. 

D. It is strictly the responsibility of those Landowner(s)/Acting Agent(s) wishing to  opt-out to notify the Cooperative of their desire to do so. 

IV. SITE IDENTIFICATION 

A. A cooperative representative should meet on site with the applicable Landowner(s)/Acting Agent(s) (or designees) who must then physically show the  Cooperative representative the specific location of all Cooperative right-of-way  limits of the opt-out area. The Landowner(s)/Acting Agent(s) must take full  responsibility for the accuracy of these designated limits.  

B. The Landowner(s)/Acting Agent(s) must purchase (from the Cooperative), erect  and prominently display the Cooperative required signage (facing outward from  the op-out tract of land) at each location that the Cooperative’s line enters or exits  the op-out area. Due to safety concerns, the signs may not be attached to 

Cooperative’s owned poles.

Policy # 100 – 6 A Opt-Out Policy Page 2 of 2 

C. The Landowner(s)/Acting Agent(s) may opt-out a portion or all of the  Cooperative rights-of-way crossing the Landowner(s) property, but said area must  be clearly marked with signage and shown to the Cooperative’s representative.  

D. The Cooperative should employ GPS technology to define the Cooperative’s enter/exit limits of the opt-out tract and add this information to the Cooperative’s  no spray maps. 

V. OPT-OUT AGREEMENT 

A. The Cooperative will require the Landowner(s)/Acting Agent(s) desiring to  opt-out to execute a two-calendar year term opt-out agreement.  

B. The agreement must include the terms of this policy. 

C. The agreements are NOT automatically renewable, but will require that new two year agreements be executed every two years if the Landowner(s)/Acting 

Agent(s) desires continued opt-out coverage. 

D. The Landowner(s)/Acting Agent(s) must certify ownership of the opt-out area.  This opt-out agreement is nontransferable. 

E. The Landowner(s)/Acting Agent(s) has 75 days from the date of the initial site  visit in (IV, A.) above to bring the opt-out right-of-way area into compliance with the Cooperative’s clear right-of-way standards. The Cooperative should then  perform a follow-up verification right-of-way inspection. If the opt-out area fails  to meet these standards, the Landowner(s)/Acting Agent(s) may (at the sole  discretion of the Cooperative) be given a small amount of additional time if  special circumstances warrant such. Once this 75 day window (or extension of  same) closes, the Cooperative may, at its sole discretion, cancel the applicable  opt-out agreement and clear the right-of-way by whatever means (including  herbicide application) it chooses, without liability or obligation to the  

Landowner(s)/Acting Agent(s).  

F. The Landowner(s)/Acting Agent(s) is prohibited from cutting any trees that have  grown above any wires or have the potential of coming in contact with any wires when cut. 

G. The Landowner(s)/Acting Agent(s) is required to indemnify and hold harmless  the Cooperative, its officers, employees, and agents from and against any liability  for loss of life, personal injury, or property damage and any other claims or  demand, including all reasonable attorney’s fees and expenses, arising from or  related to the Landowner(s)/Acting Agent(s) or designee’s maintenance efforts on  the Cooperative’s rights-of-way. 

H. The Cooperative’s standard right-of-way widths are 100 feet for transmission lines (lines greater than 26 kv) and 40 feet for overhead primary distribution lines  (lines having voltages of 7.2 kv to 26 kv). 

VI. RESPONSIBILITY 

The General Manager or designee shall develop and administer this policy.